Choosing an Accountant. How should one go about it? For my first blog I’ve set out 20 points below which may be of help.
1. 1. Take advice from any member or friend who is in business about whom they use or have used. They may have had a bad experience with a particular accountant which you can avoid because of their experience.
2. If you have a professional adviser such as a solicitor or banker, find out whom they rate and recommend.
3. Make sure the accountant has the resources and the structure to deal with your size of business and the issues which will confront you. An accountant working from home in the evenings may be inexpensive but may not be the right choice for you. Equally, one of the multi-national firms may not be appropriate either.
4. Consider the geographical convenience. It may suit you to have an accountant in the same town, because you will need to drop in records frequently. If face to face contact may not be that frequent then you can choose from further afield. Modern technology does have a significant impact here. For some people considerations such as ease of access and car parking facilities, can be an important factor.
5. If you are in a specific sector check and make sure the firm has the expertise in this area to be able to advise you. If you are a dentist, for example, you might want to choose an accountant who deals with a number of dentists and is well versed in the peculiarities of your profession.
6. If your business has a national or international flavour, you might want to check that your accountant has the nationwide and international connections to advise your business. Many accountancy firms will be members of a national grouping and quite possibly an international group and able to enhance their corporate strength.
7. Indeed, you need to check that the accountant can provide the range of skills which you might need. Your company might be sufficiently large to require an audit. An audit is no longer mandatory and with the decline in audit work, many accountants no longer provide this service. You will need to check to see that the firm are registered auditors.
8. You will want to see that the firm has the range of tax expertise in corporation tax, VAT and other areas such as IHT. You may need a payroll bureau service, corporate finance skills to raise funds. You may, importantly, want help with IT and setting up your accounting systems. Make sure the accountant and his team tick the boxes you need them to.
9. Every firm worth their salt should have an informative web site for you to get background information on the movers and shakers. Many of the above points can be largely covered by a detailed review of the web site. Assess the web site and its ease of navigation. Does it suggest a dynamic and innovative firm who will provide a pro-active “can do” service for you?
10. Telephone the accountant and assess the response. Does the receptionist sound clued in and efficient? When you are put through to someone, do they sound knowledgeable and genuinely interested? Did you feel they were keen to act for you or was your telephone conversation an imposition and a distraction for them?
11. Always visit the premises. Assess whether it looks professional? Assess the waiting area. Were any reading materials such as papers and magazines up to date? If the reading material is out of date, then this may say something about the firm. Look out for publications produced by the firm. Were brochures or business cards on display? These can also say something about the firm.
12. Look for evidence that the firm harnesses technology.
13. If you are taken into a room, what is your impression of the room? Is it someone’s room? If so, are there client files lying around? That may not be a glowing testimony to client confidentiality. Does the desk look ordered and the product of an organised individual? If there is a bookcase, check to see whether there are out of date text books there.
14. Assess the individual talking to you. Does he or she give you confidence and impress you with the technical knowledge and grasp of your business?
15. Has the individual clearly researched you and your business beforehand so that they are informed and can cut to the quick or do they seem ill prepared for you and your business issues?
16. Check out the business qualifications. Get a business card to see what is on there. Make sure you recognise the qualifications and that they are from properly accredited accountancy bodies. Make sure that the person handling your business’s accounting and tax affairs is appropriately qualified. All too often people presume they are dealing with a qualified accountant when they are not. I have also come across a situation when someone thought they had appointed a qualified accountant. In fact, the letters after the name related to a statistical qualification.
17. Ask for a detailed fee quotation so that you know what you are paying for and what you are getting for that. If you are comparing quotes, do make sure you are comparing like with like. As in everything else, you tend to get what you pay for. The cheapest quote may not necessarily be the best. A good accountant may well save you far more than the fee. The quotation may not allow for any meeting time with you. I often take on cases where the business person has had accounts simply posted through to them to sign without any commentary or explanation or any invitation for a meeting to discuss them. Many firms will support the accounts production with brochures and statistics, often presented in a graphic format, to enhance the figures.
18. Assess the post meeting follow up. If information is sent, is it professionally presented and detailed? Does it look as though some time and effort has been spent on preparing the proposition for you? In other words, do they want you?
19. It is important that you feel that you can get on with and be comfortable with the accountant you choose. Do you feel that he would be on your side and would be sitting on the same side of the table as you, as you drive you business forward. You also want someone who will be prepared to give you tough advice, if that is what is needed.
20. Finally, expect them to ask for the work. So give me a ring on 01376 326266 or email me on paul.short@lambert-chapman.co.uk. so that we can discuss it further!